Wisconsin Cycling Association
Annual Meeting

Saturday, January 31, 2004
Minutes

General Announcements:
- Otto Wenz(Superweek promoter) would like constructive feedback from local riders, in order to improve Superweek. Please contact Larry Kilduff with any feedback.
- Collegiate Nationals will be held just outside of Madison this year. This is an opportunity to showcase cycling in our great state, and present a positive image to USAC as well. OLN and Velonews will be on hand to report this event. Jeff Rose, from UW Cycling Club, is asking for local clubs to help at this event. Please take this info back to your clubs for consideration.
- The board reiterated that the WCA website is a resource for all members. Results, updates, meeting minutes, and helpful hints are on the site. Also, the website has feature stories. If you have a story that you would like to have on the website, please contact Rebecca@tds.net with your ideas.
WCA General Election
- The membership voted to elect the members nominated for 2004; they are:
  - President, Rebecca Anderson (America's Dairyland)
  - Vice President, Scott Grosz (UW Cycling)
  - Treasurer, Amy Miller (Volunteer)
  - Secretary, Patrick Loney (Great Dane Velo Club)
  - At large members: Larry Kilduff (Nova/IS Corp), John Ericsson(Brazen Dropouts), Ed Hickey (Great Dane Velo Club)
Promotor's packet review (Heidi Mingez, WCA technical director)
- Heidi reviewed the contents of the promoter's packet, which include;
- Competitive permit application-complete this and send to Heidi.
- Event Roster
- Registration tips-this sheet "preps" the volunteers at your race, so please have them read
- Responsibilities are listed for officials, as well as volunteers
- Medical plan-needs to be filed with the permit application Checklist
- Additionally, also send three copies of the race flyer to Heidi before posting on your website, etc.
- Also, the picture of the jersey "put your number here" will be placed on the WCA website for promoters to copy, in addition to being placed in the promoter packet.
- Lastly, Heidi will have additional forms at registration as well.
- Heidi may be contacted at wcatech@earthlink.net with any additional questions.
Points guidelines changes for race series:
- Proposal-specify Masters 50+ category and ALL junior categories for WCA points (example-all different junior categories would be separated and each specific age group would receive points in that specific age group for EACH race. This would ensure that all WCA races do it the same way, so that there is consistency in scoring these age groups). RESULT: Motion was passed unanimously.
- Proposal: Cyclocross results counting toward overall TEAM competition in the WCA. In 2003, the top three cyclocross riders in each event "counted" towards the overall team competition. Should this number be increased to four? RESULT: Continue as in 2003, with the top three cyclocross riders in each category counting towards the team overall. Recommendation---review at next year's annual meeting and determine if we would like to expand to five places, depending upon numbers of racers at cyclocross events in upcoming 2004.
Discussion on the WCA the sprints competition
- Proposal: Chris Vitrano (NOVA) suggested that WCA "fold" the sprint competition into the overall points classification system. For example, instead of the current sprint series competition have intermediate sprints in races, which would count toward the WCA individual overall points. Suggested points breakdown for each sprint -3points for first, 2 points for second, and one point for third in each sprint. With more discussion, the proposal was then to make it 4 points for first, 2 points for second, and one point for third. It was agreed that the point totals should remain fairly low, so the sprints aren't nearly as important as the finish. (remember the winner gets 40 points). RESULT: The motion passed, and 2 intermediate sprints will be included in each criterium, and these two sprints will have points that will count toward the WCA individual overall competition.
Best All-Around Rider Competition
The idea of a "BAR" competition was introduced by Rebecca Anderson. After some questions and a discussion period, R. Anderson asked for a group to serve on a follow up team. She will work with the smaller group and determine whether a BAR can be tested in the 04 season.
Wisconsin Cup points at State RR? This motion was Approved.
Club Motion to make a minor change to the rider surcharge. The surcharge has been $1 per rider but the motion is to make the surcharge $1 per rider with a minimum surcharge of $150 per race (if you have 150 riders, that's still $1 per rider). The surcharge helps cover the cost of professional photofinish services. This vote was done by a roll call, club-by club. This proposal was passed. Clarification--$150 is one-half of the cost of photofinish services. This is an important service that the WCA provides, in order to provide consistent race results, in accordance with our mission. The minimum applies ONLY to races utilizing the photo finish service provided through WCA.
2nd Tier membership:
- Proposal was for a $50 membership for smaller or newer clubs, which will allow the club to attend WCA meetings, and be able to gain points in team competition. There was a very lengthy discussion that ensued. Several members felt that this second-tier membership could possibly grow the sport of bicycle racing in Wisconsin by including smaller clubs (such as those that race in Wisport races). On the other hand, there was much disagreement about potential responsibilities, voting rights of these second tier members, etc. Therefore, there was no vote on this issue. Rebecca agreed to convene a work group to collect more input on this issue, as this item was not "vote ready.''
The last item on the agenda was the 2004 race calendar and each club requested its race date. The schedule will be posted by March 1.